Business Trends Office Space

The Advantages of Using a Virtual Business Address

What’s a virtual business address and how is it beneficial to the growth of your company? These are important questions to ask, especially during a time when remote work is happening more than ever.


In this day and age, many businesses don’t need physical locations to exist, operate, and thrive – and with the pandemic, more businesses than ever are embracing a hybrid or fully remote organizational structure. For many service-based startups, from SEO and content to software development, there are very few things speaking against this kind of setup – especially in terms of cost. However, that doesn’t mean it’s perfect. People are more likely to trust a business with an existing address – and oftentimes, they want to know that their product or service is being handled by real humans, in a real location.


Sadly, it’s getting harder and harder to afford quality commercial real estate, especially when you’re in an industry that doesn’t require physical manufacturing or a dedicated office setup. But that doesn’t mean you can’t take advantage of a real business address.


You can lead a fully or mostly remote business, and still have a set professional business address to share with clients, customers, and potential business partners. This is where the virtual business address enters the picture.


What is a Virtual Business Address?


Virtual business addresses are real-life addresses in a coworking space or office space managed and leased out to companies as mostly virtual fronts, designed to interact with clients and customers, redirect mail and communications, and even host meetings when need be.


These spaces are real, and do exist, and are usually set up in business parks and commercial or corporate districts. However, all you are paying for is the nominal use of the address, rather than the entire space or office. Because the terms are much more minimal, they are also much more flexible.


Virtual business addresses are usually leased monthly, can be canceled at any time, and allow you to legitimize your business through a physical location (rather than a simple P.O. box) without anywhere near the same costs. Below are some of the advantages of working with a virtual business address rather than your own home office address.


In short, a virtual business address allows you to put a real-life address to your business, without the associated costs of leasing an office space in an expensive commercial district. Why bother? Because having a professional business address comes with a suite of benefits.


The Legitimacy of an Established Business


There is more to being successful on the Internet than a pretty façade. The advent of reputation-based marketing, customer reviews, and social media has drastically changed the way companies need to present themselves when vying for clients and keeping customers. Yet despite that, first impressions still matter.


Customers are more likely to take you seriously when knowing that your company has a location and address behind its name, one that isn’t tied to your personal home.


While it is becoming more and more normal for certain industries to feature 100 percent remote start-ups, and home-based freelancers or contractors, there is a certain reassurance behind knowing that the people you’re talking to are human beings working together in an office, rather than a group of strangers interacting online.


True, the latter is a completely misleading take on how remote companies function – but with the information age also comes the overly-cautious customer, warier than ever of scams and schemes. Legitimacy, even if it comes in the form of a virtual address rather than one you own the keys to, can go a long way towards convincing leads that you are every bit as authentic as any other ambitious business on the market.


Privacy for Your Home


With a virtual address comes an added benefit of not having to name your own address instead. There are still processes for which a business needs an address, such as registering as an LLC, entering a limited liability partnership, or seeking financing.


Most of the time, these processes do not accept simple PO boxes as addresses. And for everything else, you should still hesitate to place your home address as the base of operations for your business.


Not only will you be eliminating yet another crucial separator between work and life, but you are putting yourself at risk of going through lengths to address the problem of address discrepancies whenever you need to move.


Clients who decide to look your business up would also know exactly where you live, which can be more than just an uncomfortable fact – it can be a security risk.


Local SEO Benefits


While so much of our life has been supplanted or changed by the creation of internet services and social media, we’re still ultimately people living in towns, cities, regions, and countries – and that fact isn’t lost on search engines.


Most search engines (especially Google and Bing) place a great premium on location and are more likely to recommend services that are close by. In order to take advantage of that fact and ensure that you’re the biggest fish in your pond, you need Google to know where exactly you do business – and where your company can be found.


Even if you specialize in a good or service that never requires a customer to come anywhere near your main office, taking advantage of local SEO can greatly boost your traffic, which translates into relevant leads, and better sales.


Choosing a Virtual Business Address


Virtual business addresses are usually one part of a larger package, which can include virtual assistant services, receptionist services, email and phone redirection, package receiving and forwarding, and much more.


But when you take advantage of something like a coworking space as your virtual business address, you’re paying for more than just an expanded P.O. box and receptionist’s desk – you get an actual space for your company, one you can use from time to time to host important clients, schedule monthly or annual team meetings, and make use of as an onboarding space for new local talent.


By taking advantage of the full benefits of a coworking space, you’re not just getting a business address for your company in a prime location, but you’re getting an office space too – for a fraction of the cost and hassle.

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How a Coworking Space Benefits a Sole Proprietorship Business

As a sole proprietorship business, there’s a lot of different resources that can be taken advantage of such as a coworking space. The benefits are surprising. Read further.


Entrepreneurs, freelancers, and sole proprietors are once again on the rise, and as much as 60 percent of the US workforce is expected to consist of self-employed individuals by 2027. Yet as these numbers are expected to rise, so too do the costs for owning and running your very own commercial office space.


Few companies can afford to get a space of their own right out the gate, especially with the convenience and cost-effectiveness of being remote. But there are still significant downsides to running a completely remote setup, downsides that have only become more apparent as the COVID pandemic drags on.


Coworking spaces seem to be pulling ahead among the alternatives currently available to freelancers and entrepreneurs. A coworking space provides you with the necessary space to host your team, continue to offer the option to work remotely, and benefit from useful amenities and the newest lineup of critical office equipment without the usual high investment required to outright own the same resources under your company name. And that is only scratching the surface of the benefits.


High Class Location at Affordable Rates


Even in today’s world, there’s still a heavy premium placed upon location, location, location. Having the right address can change a client’s perception of your business and can give you a leg up over the competition in terms of authoritativeness.


Running a company from the middle of a business hub also gives you the benefit of access to a vast number of professional resources and eager talent looking to work in a specific part of town.


So-called prime locations can help you attract more business, expand your network, and boost your clout. This will be especially important when you’re looking to woo clients with face-to-face meetings.


Coworking spaces might sound like professional frat houses to the uninitiated, but they aren’t. In a coworking space, companies and freelancers are given a common area to work together in but can also access and make exclusive use of multiple isolated rooms, while benefitting from top-of-the-line amenities and a work environment designed to improve productivity and creativity, often set in a prime location amid other potential meeting venues, including high-class restaurants.


Let us not ignore the main selling point for most companies – the fact that all of this is available at a much lower initial investment, with nowhere near the same kind of financial commitment and baggage associated with a commercial lease or property loan. Companies that don’t want to be tied to any given location for a whole year or two, or aren’t sure if they can shoulder the financial responsibilities of having a high-class commercial property in a prime location, can still benefit from working in a prime location with affordable monthly rates, and a quit-whenever-you-want-to-policy.


Untold Networking Opportunities


Networking and collaboration are often at the heart of what makes a coworking space so attractive to many freelancers and self-employed contractors. While start-ups and entrepreneurs are usually sold on lowered costs and the benefits of certain amenities at no additional investment, they too can profit from the collaborative opportunities made available through the coworking model, by being able to meet and interact with professionals from different industries, each specializing in a different service.


Coworking spaces effectively double as an informal job market, wherein companies and freelancers can network and collaborate on projects together.


Note that coworking spaces are not typically built to promote this. It’s often a natural by-product of hosting different organizations and professionals in the same space but joining a coworking space explicitly to advertise your skills or pick up talent will often be seen as counterproductive to the community, and potentially invasive.


The focus remains on offering a collaborative workspace where anyone can come and spend time working on their projects while benefiting from the available amenities and affordable rates.


Top-Of-The-Line Amenities


One of the ways coworking spaces differentiates one another is through their amenities. Anyone can throw together an office space – but to take a coworking space to the next level, it needs to be an inviting workplace. This means:


  • Snack bars.
  • High-quality caffeinated and non-caffeinated beverages.
  • High-speed wired and wireless connectivity.
  • Isolated (and potentially sound proof) meeting and phone rooms.
  • High quality printing services.
  • Wellness rooms (yoga, nap rooms, recreational areas).
  • Gym


A Fully Staffed Crew


A coworking space isn’t complete without the right staff needed to run it. From receptionists to management to roving cleaning crews, technicians, and more, every coworking space relies on a welcoming and experienced staff to tend to each tenant’s professional needs, help address day-to-day issues, answer questions, receive and relay feedback, facilitate communication between the owners and the tenants, and organize community events, gauge interest and participation in events, and foster a cohesive coworking culture that tenants can identify with (and gravitate towards).


Yes, coworking spaces can have their own kind of team culture. By catering to a specific crowd, coworking spaces can help professionals in these industries feel welcomed and comfortable, and help create a sense of community both among current and former tenants, thereby prolonging and extending the collaborative spirit of the workplace to outside spaces, and throughout sponsored events.


Keeping Up Morale


Never underestimate the importance of morale in a start-up, or when working alone. A coworking space can help a company that would otherwise be mostly remote leverage the benefits of working together in an amicable and productive environment, without anywhere near the same initial costs.


Because the costs of the space are being shared between teams and freelancers, the cumulative costs are often lower than financing an office space in the same location, while providing most of the same benefits, including private meeting spaces.


Remote teams can still find ways to share in teambuilding activities online and foster a unique company culture. But it’s much easier to do so in person, by working face-to-face, even with masks or appropriate distancing.

Business Trends Office Space

5 Remote Work Models to Consider

Since the pandemic, it’s safe to say that remote work models are here to stay. But which one is for you and your business? Read below for all the details of the different types.


Even as we approach an end to the pandemic, many businesses in and outside of tech have realized the efficiency and potential for remote work – if managed and implemented properly.


The pandemic has taught us to diversify and innovate on how we work, whether from home or through coworking spaces, in work cafes, in the outdoors, or in offices with mandated social distancing. We have learned to better communicate and collaborate over great distances, improve our efficiency in the absence of daily physical meetings, better integrate virtual toolsets, and benefit from the flexibility of remote work and its many different forms.


Over these last few months (and over the course of the last few years), there are distinct remote work models that have come to the forefront as effective ways to integrate remote work into any given team. While remote work can be approached with complete flexibility, most remote work models can either be categorized as completely remote, split or distributed, hybrid, or virtual/remote-centric.


Each of these work models have their pros and cons, and managers as well as business leadership need to take into consideration how their team best functions, under what conditions their core talents thrive the most, and to what degree they might be willing to adopt or invest into any given remote work model. Let’s go over the basics.


1. Fully Remote and Asynchronous Work Model


A fully remote and asynchronous work model is usually tilted towards teams that operate across the world, with talents stationed in different corners of the globe, collaborating asynchronously through email, group chats, cloud storage, team task management systems, and more.


Video conferences or live calls might be few and far between, planned ahead and reserved for moments where the whole team needs to come together to answer questions quickly, solve problems immediately, or come up with a solution on the fly.


      • Pros and Cons


A fully remote team can completely embrace the freedoms provided by a business that operates remotely, through total workplace flexibility. This means that when you’re working in a fully remote team, you can work from anywhere: be that your home office, a coworking space, a local café, or a park. Furthermore, you can live anywhere, and as a manager or entrepreneur, you can source your talents from all over the world without a single care for issues like commuting.


But there are distinct cons to an asynchronous work model, as well as one that is fully remote. For one, it can be difficult to get things done right away. With proper management, you can ensure that your team meets all their deadlines. But if something comes up and needs to get fixed immediately, you will have to wait until your CSS specialist, or your developer wakes up and gets caught up with the situation.


In many cases, the boundaries between work and life can blur awfully hard when working in an asynchronous team.


While there is an understanding that everyone should take time for themselves and be offline from time to time, it becomes almost normal to check into work at odd hours, stay up much later than usual to resolve an issue because you had to wait for someone in another time zone to show up to work, and there are far more issues with communication and the team’s ability to react to problems.


With careful management, and certain considerations (such as ensuring that everyone on the team is online and working together at some point in the day, for at least an hour or so), some of these issues can be alleviated.


2. Fully Remote and Synchronous Work Model


Another fully remote work model is one that specializes in staying remote but working synchronously. In this case, the team collaborates on a similar or even exact schedule, despite minor (or massive) time zone differences. This might mean that some team members are stuck in a night shift.


Ideally, however, remote teams that work synchronously try to source their talent from areas in and around the same time zone, give or take a few hours, to minimize needing to put team members through the stress of long-term nocturnal living.


      • Pros and Cons


Otherwise, the pros and cons are much of the same. Fully remote teams may lack a centralized location, and because it doesn’t make much sense to be both fully remote and have a professional location, many businesses that embrace a fully remote work model lack the means to physically host clients, enjoy the benefits of face-to-face onboarding, or grow a company culture through personal interaction.


Some of these cons can be alleviated through a virtual office, which may exist solely to provide a place to meet and talk with clients, as well as intercept calls and relay packages.


3. Hybrid Work Model


Hybrid work models blend the benefits of a remote work model with the benefits of having an office, usually by having at least a portion of the teamwork from a central location (usually team managers) while individual team members work from home, or from different coworking spaces, nearby or abroad.


The exact definition depends on personal preference. Some people maintain that a hybrid work model requires at least 50 percent of a company’s workforce to work from a centralized, commercial office location (regardless of whether that space is a flex space or coworking space or owned/leased commercial property).


In many cases, hybrid teams form when a company realizes that it cannot serve its clients solely with local talent. In that case, a company may source remote workers to supplement the main office staff.


      • Pros and Cons


Hybrid teams only take limited advantage of the benefits of remote work, as the majority of the staff is still working from a central location.


This may be a popular model for most businesses interested in getting their toe in the water, but it limits the flexibility afforded by a true work-from-anywhere model.


4. Remote-First Work Model


This is a hybrid work model that prioritizes remote work, with a small subset of employees working from a centralized location. There are many benefits to a remote-first hybrid work model.


      • Pros and Cons


Remote-first work models allow team members to report in from time to time and collaborate mostly virtually. However, it may not be an ideal fit for team members who work best with other people and need a place where they can socially interact with other team members beyond the limits of a computer screen.


5. Distributed/Split Work Model


In a distributed work model, teams are split up into multiple physical locations, with a few remote team members. Most teams, however, collaborate physically and on-location in offices or coworking spaces around the region, country, or world, and work with the other teams through virtual meetings and the occasional physical event.


      • Pros and Cons


It’s expensive to fund and manage multiple commercial spaces. Coworking spaces relieve a lot of the managerial and financial pressure but stationing multiple teams across multiple coworking spaces is still more expensive than having a coworking hub, with multiple remote teams. But for many businesses, this blend of coworking and remote workspaces helps improve productivity and create a more defined and cohesive company identity.


Which Work Model Best Suits You?


Finding a model that best suits you can be difficult, and it depends on the size of your business, your resources, where your team members live and work from, and what your goals are for the growth of your company.


If you’re interested in ways to expand your team and benefit from both a physical location and a largely remote work model, you should consider leveraging coworking spaces.


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The Ideal Coworking Space Design for Success

A coworking space design is important, but it’s difficult to find the right one as there is a lot to consider. To assist, read below for ideal information to keep in mind.


Coworking spaces have been on the up and up for several years now, as businesses continue to seek more flexible, and more cost-effective alternatives to buying up additional commercial real estate for offices, while entrepreneurs and freelancers alike look to find a better way to work from anywhere but home


But what does the ideal coworking space design look like? And what metrics are most important when designing a space around collaboration, creativity, and flexibility


The Importance of Safety


While the coronavirus pandemic has landed a hefty blow on flexible working spaces everywhere, many have survived and even thrived by offering safe and sanitary workspaces, with mandated and enforced social distancing (through distanced desk spaces, isolated rooms, and outdoor ventilation), roving cleaning crews, and strict temperature checks and viral tests. 


As we enter the final stages of the pandemic, many of the lessons learned throughout the last year have been internalized by coworking spaces that are looking for ways to continue to provide a safe working environment, while providing the critical value proposition behind every coworking space: the networking and cooperative opportunities offered by hosting a slew of professionals and teams from different backgrounds.  


The ideal coworking space should continue to provide an environment where everyone can feel safe, even in a post-pandemic world, via ample hand sanitization, frequent desk and floor cleaning, open areas with ventilation, private conference rooms for tested teams, and outdoor spaces (such as balconies and terraces) for larger groups to collaborate, discuss, and brainstorm while minimizing the risk of transmission. 


What is Coworking Meant to Be? 


What is the core of a coworking space? Most people look to coworking spaces as:


      • Alternative workspaces for individuals and teams alike
      • Places for collaboration and networking
      • Workspaces that allow for a productive work process through quality furnishings, amenities, and infrastructure. 
      • An open and receptive staff and management
      • Places built with a flexible, open plan in mind. 
      • Workspaces designed to cater to multiple types of workers
      • Workspaces with an individual and creative flair
      • Spaces with a shared theme or philosophy at the center of their overall design


The ideal coworking space needs to embody these elements, first and foremost. 


Who is Coworking for? 


Coworking spaces can cater to specific types of people – creatives, tech experts, executives, entrepreneurs, writers, designers, women, men – or they can cater to multiple groups, or have no specific target. 


A coworking space’s target audience reflects in how it’s designed and built. 


If there is no specific target, then the philosophy behind a coworking space might have its origins in what the owner prioritizes in a workplace – be it in calming aesthetics, wacky art, a multitude of plants and greenery, or an emphasis on specific schools of architecture. 


Melding Wellbeing and Productivity


The ideal coworking space understands that the human brain functions best in waves – that there is a flow in which we do our best work, and that we subsequently need downtime. 


Coworking spaces that provide both stimulation and relaxation can help workers be more efficient in their transition from being productive to recuperating, and vice versa. 


Examples include a relaxing outdoor garden, elements of Zen design, nap rooms, colorful and ergonomic (i.e. comfortable) furniture, areas designed for concentrated work and areas designed for social activity, and so on. 


Many people choose to work in coworking spaces because they don’t have the means to do their best work from home, either due to the lack of a suitable workspace, too many distractions, or poor connectivity. Empowering workers to be able to do their best work should be at the heart of any successful coworking space. 


Creative Spaces for Creative Minds


The last thing a coworking space should be is drab. Color and creative design can go a long way towards stimulating us, in a positive way. A coworking space should ideally have a place where people can go seeking a little bit of inspiration or positive energy – as well as a space designed with limited distractions, both in design and environment. 


Access to the Outdoors


Even if it’s just a view of a park or a balcony filled to the brim with greenery, a touch of nature can go a long way towards calming the nerves, improving cognition and productivity, and reducing downtime and stress-related illnesses. 


Good Food and Good Ambience


Snacks are more than just a privilege. We run on good food, and good food is important for a properly working brain.


One of the biggest benefits of a well-stocked coworking space is that it comes with its own crucial amenities, including good quality coffee, coffee alternatives (for those who need a theanine fix instead), and a wide selection of snacks and, optionally, some light, nutritious meals. 


Setting up a coworking space near several good restaurants is a great idea as well – this gives coworking tenants an additional space to occupy whenever they need to take a break from work and want a moment to socialize or network, while fueling up on good food. 


Accommodations for Everyone 


Some people prefer working at a desk. Some people do their best work standing. And some people need a comfortable couch. 


Coworking spaces that offer a variety of seating options can give everyone the chance to find a spot that lets them do their best work – and choose whether to sit alone or in close (but safe) vicinity to others. 


Your Ideal Coworking Space Design


At the end of the day, the ideal coworking space design looks a little different for each and every one of us. Coworking as a concept exists to provide a space that appeals to both teams and freelancers, to managers and workers, to developers, writers, creatives, and executives alike. 


Some coworking spaces skew towards providing the ideal environment for coding. Others are built to appeal to designers and graphics artists. In most cases, you need to visit a few coworking spaces to find the one that best suits your needs, interests, and ideal networking opportunities. 

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How to Start a Virtual Office Business?

How to start a virtual office business? This is an important question to answer as a virtual office provides many benefits and is simply a valuable option. Read more below.


Virtual offices exist to provide a minimum physical space (sometimes with a skeleton crew) for largely virtual companies to benefit from the advantages of a real-life address without necessarily having to occupy that address


Virtual offices are particularly beneficial for startups that otherwise cannot afford to finance, set up, manage, and occupy an entire commercial property on their own, but need a place to receive calls and packages, receive and host meetings with potential clients, and provide a greater sense of legitimacy.


How to Start a Virtual Office Business?


Virtual offices are, despite the name, real physical addresses. However, they are not designed to host a company’s workforce, or act as a workspace. Instead, these offices exist largely on paper, as addresses for other companies to send packages and correspondence, or for clients to call and check out. 


Another distinct benefit for a virtual office is that its address is usually in a commercial space, like a business park or an office building. This provides a business with much more legitimacy than if their own available address was a P.O. box or a garage in a residential area. Some clients and customers make a habit of checking a business’s physical location out on their own, even if only through Google Earth. 


The basic value proposition behind a virtual office is that it’s getting harder and more expensive to manage viable commercial real estate, especially for startups with employees spread thin over an entire region or country, or companies that operate largely remotely.


While having an office of your own has its distinct advantages, there are some benefits that you can spoof through a virtual office. 


Setting up a virtual office of your own doesn’t have to be a significant investment. You can create a virtual office for your business without owning a commercial workspace yourself, through coworking spaces


Benefits of a Virtual Office 


The distinct value proposition provided by a virtual office is that it gives smaller companies and entrepreneurs the advantage over the competition of benefitting from the trappings of a physical space without anywhere near the same overhead. 


When setting up a virtual office business, you can manage the same space for multiple different companies. It is not uncommon for multiple companies to share the same address. 


Some of the greater advantages of utilizing a virtual office for small businesses and entrepreneurs include: 


Having Your Own Mailbox


There are a few advantages to having a mailbox attached to an existing commercial space, and not just a regular P.O. box. These include: 


      • Being able to receive and forward physical mail from FedEx, UPS, and the USPS. PO boxes can only accept mail shipped through the USPS. 
      • Having a real address to mail things can improve your company’s legitimacy in the eyes of your clients. It is also safer. 
      • Having a physical address to ship to that is distinct from your own personal residential space. If you work largely from home, you may want to protect your privacy by separating your professional life from your personal life. This is especially important if your business may one day stand at the receiving end of some controversy. 


If you offer mail forwarding to the client of your virtual office business, then ensuring that their data is kept safe and encrypted and that all mail is processed on the same day it arrives can add an additional critical layer of security and convenience. 


You can utilize a virtual mailbox service to securely process your mail, forward it to an address of your choice confidentially, and continue to benefit from working at home or via a coworking space.  


A Space to Receive Clients


Perhaps the greatest benefit of setting up a virtual office for yourself is having the option of physically receiving clients, and meeting with them face-to-face when the occasion calls for it. 


A coworking space can act as an excellent and professional meeting room when it needs to, and most coworking spaces are designed with private meeting and conference rooms in mind. 


Sometimes, meeting solely over Zoom or Teams isn’t enough to gain a client’s trust. Face-to-face meetings may have been largely off the books during the pandemic, but as inoculation strategies unfold and a potential end to most restrictions is in sight, many businesses are considering how they might safely reintegrate in-person meetings and onboarding processes in safe, ventilated, or open spaces.  


Staff to Receive and Forward Calls


A successful virtual office consists of more than just space. It also requires a human element. This might be a virtual assistant outsourced to another corner of the planet, or a person present at your virtual office of choice, there to receive and host unexpected visits from clients, receive and forward important calls, and act as receptionists for your virtual business. 


In most cases, a single assistant or receptionist is often enough to handle the most basic administrative tasks, filtering through daily correspondence, taking calls, and notifying you whenever your presence might be needed at a physical location. 


To Summarize


      • The first thing you need when starting up a virtual office is the right location. 
      • You will also want a way to receive and process mail. 
      • Consider hiring staff to manage the receiving of calls and correspondence, and the occasional visiting client. 
      • Finally, consider coworking spaces for the benefits they provide as a nominal space for your business, whether it’s for meeting up with clients face-to-face, or facilitating the onboarding process for new hires


Tips for Entrepreneurs


Leverage a virtual space to make your life easier. A virtual office shouldn’t just be a placeholder to grant your business more legitimacy – consider taking full advantage of the benefits of having a coworking space of your own. 


Coworking spaces have provided a safe alternative for those struggling with feelings of isolation during the pandemic, enabling entrepreneurs and satellite teams to work from anywhere, coordinate virtually, and benefit from the amenities of a fully stocked office without the overhead of expanding the headquarters to comply with social distance rules, or buying up new commercial space. 

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Why Create a Collaborative Workspace for Your Business?

No matter what, a collaborative workspace will always be useful for the growth of any business. To learn more about how to best create one now, read further on.


Flexible spaces, coworking spaces, and collaborative spaces were enjoying a meteoric rise before the onset of the pandemic. Is there a future for these workspace concepts during and after the coronavirus crisis? Are there ways to offset the risks of an office with a revolving crew? And do the benefits outweigh those risks?


In short, a collaborative workspace can and does still exist in a world with COVID-19. But just like any other workspace, collaborative workspaces need to be designed and organized with safety and hygiene measures in place that help protect employees and keep us safe, while benefiting from the agility, flexibility, improved creativity, and increased productivity of a collaborative workspace.


What is a Collaborative Workspace?


Collaborative workspaces are any kind of workspace hosting more than one company. They are usually structured so that each company has its own isolated and private space, but with a large common area where professionals can take breaks together, exchange experiences and information, and forge alliances.


Collaborative workspaces are often highlighted by their amenities as well, which are meant to provide reasons for professionals from different backgrounds to enjoy leisure activities together, or just take communal coffee breaks.


With the onset of the coronavirus pandemic, social or shared spaces can continue to exist, but they need to continue to exist with safety in mind. This can mean outdoor common areas or balconies, better ventilation, greater spaces, more amenities that facilitate virtual collaboration and interaction (such as video game nights), and improved privacy between professionals and companies.


What are the Benefits to a Collaborative Workspace?


The advantages of a collaborative workspace include the financial freedom and flexibility afforded by a simplified short-term lease with a coworking space of flex space, the fact that collaborative workspaces are completely set up and require no additional investment to support a growing startup’s needed tech infrastructure, the access to prime locations that make commuting easier for employees while helping smaller companies gain access to the same spaces used by much larger potential partners in the industry, and much more. Some other benefits include:


  • Easy to scale to the needs and size of a growing startup.
  • Community-oriented management that helps integrate new companies and facilitate cooperation.
  • Specialized private and common workspaces designed to improve productivity, maximize comfort, and inspire.
  • Unique design choices and amenities to help companies find and reflect their own brand and culture on.
  • A workspace style that strengthens the bonds between employees and their company.


Essential Tips to Creating a Collaborative Workspace for Your Business


There is more to creating (or finding) a collaborative workspace than simply opening your doors to multiple commercial tenants. Some of the crucial elements that help build a collaborative workspace are centered around the creativity gains realized through healthy social interaction, and productive networking. Here are a few strong tips to help you create the right environment for collaboration during the pandemic.


1. Build a Collaborative Culture


Collaborative workspaces live and die by the atmosphere they create, and the culture they represent.


Each workspace is made unique by the design and management choices of the coworking staff, and any would-be collaborative space needs to orient itself along the lines of a shared and consistent company culture, one that attracts companies with similar values and aesthetics.


The music choice, the color scheme, the art elements on the walls, the plants chosen for both the interiors and the balconies or garden, the choice in amenities, the aesthetic of the furnishings – each element represents a conscious choice to embody a style or provide potential tenants with a feel for what it’s like to work there.


2. Prioritize Safe Private Spaces


There can be no safe collaborative workspace without frequently sanitized private offices and meeting rooms.


While the common area is where the collaborative spirit resides, it’s in the adjacent rooms and floors that the concentrated work happens, and it’s here where companies need their own spaces to discuss projects internally, securely share files and documentation, and safeguard both themselves and their data from other tenants in the building.

3. Leverage Collaborative Technologies


Collaborative spaces benefitted from the ability to communicate over-the-shoulder, but with the pandemic, some of the old habits will have to continue to be met with safer alternatives, such as sharing files and information through the cloud, organizing collaborative chat groups between cooperating professionals through Slack, keeping track of private company progress through programs like Trello, and so on.


4. Amenities are Important


Perhaps the most important element to enticing social interaction after months of lockdowns and tight quarantines is a large selection of amenities and safe social activities, from a spectrum of snacks and beverages to outdoor exercise installations, communal gardens, nap rooms, and the staff to facilitate and manage said amenities.


Collaboration During the Pandemic


The defining features of a safe collaborative space during the pandemic is one that provides a large common area and plenty of amenities and spaced seats, while still prioritizing separate, well-ventilated spaces for small groups to work together.


The open office took a large hit with the pandemic, but that doesn’t mean that the collaborative workspace model is no longer here to stay. The benefits of collaborative work for a company’s productivity and individual creativity cannot be overstated, and the cons of the open office as a vector for viral transmission can be addressed by preventing overcrowding, implementing frequent cleaning, open ventilation, and strict social distancing and frequent testing at work.


Even as thousands of Americans and millions of global citizens receive their vaccines with every passing day, we aren’t quite in the final sprint of this crisis.


As we continue to observe strict rules to stop and impede the transmission of the virus, we also need to embrace the benefits of in-person collaboration as a force for innovation, and a critical component to attracting and onboarding new talent.




Large spaces, safe distances, and adjunct meeting/planning rooms with frequent cleaning crews and open ventilation are just a few measures through which coworking spaces can continue to offer businesses the ability to benefit from the pros of having a creative commercial space of their own, without the costs and responsibilities.


Office Space

What is a Virtual Office and Why You Need It Today

What is a virtual office? It actually can be many different things! But what’s more important to think about is why you need it today. Read further for all the details.


For many companies, return-to-work plans are either already set in motion or have been drafted and prepared for the near future. Yet despite an optimistic outlook, many continue to be worried about the post-pandemic world we are striving towards – especially with regards to how far away that world really is.


Contingencies and future-proof office ideas have become more than just a luxury. Even as we begin to move away from what was once the “new normal,” it’s clear as ever that the office environment of the near future won’t be as it was just a year or two ago. Businesses will continue to trend towards hybrid setups or embrace remote work more than ever.


Yet not every business function can survive entirely over the internet, and there are still many processes we simply need an address and physical location for. That is where the virtual office enters the picture for largely remote businesses.


What is a Virtual Office?


A virtual office can easily be misunderstood as an office that only exists in the virtual space – i.e., the digital space – but this is not the case at all.


Instead, virtual offices serve as physical addresses and commercial spaces for companies that otherwise operate entirely within a remote workplace setting, utilizing said commercial space only for the bare necessities that require a real location.


These bare necessities can include having a landline to answer, an address to give out separate from an employee or manager’s home address, having a real commercial location to host important client meetings, process and onboard new hires, and receive and forward packages and mail.


Virtual offices are staffed by a skeleton of office support staff, who receive and redirect phone calls and messages, act as receptionists to surprise visitors, forward all incoming communications, and manage other essential tasks while the actual function of business occurs entirely remotely.


Some Processes Need an Address


Remote-only businesses are not a novel idea, and they’ve exploded in popularity since the coronavirus crisis began. However, there are certain things we can’t avoid when running a business, such as having face-to-face meetings with important clients and helping organize alternatives for employees who struggle to stay productive while working from home.


Getting an office of your own would defeat the purpose of a lightweight virtual office. That is where a coworking space comes into play.


Coworking spaces can act as an ideal virtual office to receive and forward packages, receive clients, provide a physical space for the onboarding process, and act as an address and phone number for clients to contact.


Coworking spaces offer short-term contracts that are easily canceled while providing all the amenities you would need to host and impress clients and new hires. In addition, they take away the busy work and stress of owning and managing your own commercial space, giving you an all-in-one package.


Geolocation and SEO


Another important reason to consider a virtual office is the benefit of existing in the real world, having a physical location for customers and clients to find and visit. Not only does that help inspire trust and give customers and clients the feeling that your business is tangible, but it also provides a tremendous boost in local clientele via simple search engine optimization.


Having a strong local presence, in the form of an address in a prime location and a local area code phone number, can greatly improve your chances of beating your competition to the punch when it comes to search engine rankings. Search engines like Google prioritize local results when suggesting businesses and services, which can give you the edge you need to outrank your competitors.


Separating the Professional from the Personal


Physical addresses are a must at some point – and giving out your own address to receive mail or packages isn’t always the safest or most professional option. A virtual office can act as a commercial and impersonal space to receive and forward packages, so your home address needn’t ever be revealed in conjunction with your work, letting you keep some much-needed privacy.


Virtual Offices for Onboarding and Client Meetings


The onboarding process can be done virtually, yet there are certain benefits to a face-to-face onboarding process that simply cannot be replicated over video calls and screen sharing. Making sure new hires are properly and personally received by the company is important when wanting to land a good first impression.


When you find and want to keep good talent, you need to make sure they understand they’re appreciated, and have become part of a real-life team that does exist, and even meets from time to time. Remote onboarding can work, but not as well as the real thing.


A virtual coworking office can act as both a space to receive clients and as a training room for new hires to be integrated into their workflow before they transition into remote work or continue from a space they are more comfortable with.


Package Receiving and Sending


Not to be understated is the simple benefit of having an address to receive and forward packages and mail, at a greater capacity than a simple P.O. Box. A virtual office gives the impression that your business has an established local presence and inspires greater trust in local clients.


Certain coworking spaces offer services such as package receiving and forwarding as part of their offering. This means you can set up a virtual office to host clients and new hires and rely on the coworking staff to receive and send packages to your home address. The benefits of staying remote, as well as the benefits of having a commercial address of your own.


The Benefits of a Virtual Office During COVID


The coronavirus crisis is an ongoing one, and as such, maintaining and visiting real office spaces isn’t in the cards for everyone.


By maintaining a skeleton crew, a virtual office can remain a safe space to work in for the staff dedicated to receiving and forwarding clients and communications, so you can rest easy knowing your business wouldn’t have to risk operating at the expense of anyone’s health or safety.


Office Space satellite offices

Why Build a Satellite Office in a Coworking Space?

Setting up a satellite office is a major decision; there are many aspects to consider. With the rise of coworking spaces, these buildings may be the perfect location for you. Read on.


Not only is it often a costly one, but creating a satellite office can require:


  • A rigorous hiring process
  • The creation and transportation of a crew of employees to the new location
  • The legwork of scouting for a good location
  • Beginning negotiations on a lease, and getting started on stocking up on all the necessities of a basic office


Sometimes, the need to be present in a specific state or area is transient rather than permanent, making new offices far too expensive to justify (while still requiring a physical presence, often through frequent back-and-forth transport across state lines).


What is a Satellite Office?

A satellite office is an office located in a different location than the company’s main corporate location. They are used for many different reasons including:


  • Expanding into new markets
  • Opening a new branch
  • To increase sales across many locations
  • To benefit employees in terms of locations offered, commute, etc
  • Create more local presence


While we live in a time of telecommunication and an increased reliance on outsourcing and cooperation between large companies and freelance contractors, it’s important not to understate the value of physical presence.


Satellite offices are necessary for expanding companies, especially when they choose to double or triple their operation by expanding to a new and underserved market. Yet for most startups and SMEs, the cost of doing so is simply prohibitive. This cuts into the potential of many companies, who feel constantly outdone by the better-funded competition.


But the ability to move into pre-made and managed flexible office spaces eliminates many of these problems. Coworking spaces have grown rapidly in the past few years, expanding across major cities all over the globe, giving smaller companies the chance to set up a physical presence across state lines and national borders in ways previously unimaginable, at a far lower cost.


There are a variety of reasons to start a building satellite office in coworking spaces:


1. It’s Much More Cost-Effective

Setting up a satellite office can be prohibitively expensive and time-consuming, yet necessary for many growing businesses wishing to take advantage of potential markets, partnerships, and opportunities only afforded to those physically present within certain locations across the country – or across the world.


Satellite offices are still easier than planning a mass migration – which is often a logistic nightmare – but they require the acquisition of an office, and the obligatory setup that follows.


Shared office buildings for a satellite office are far less expensive, and allow companies to not only reduce costs, but cut entire items off their list of potential costs, from cleaning services to utility costs, the acquisition and installation of new gear, and the upfront cost of a year-long lease.


2. Better Productivity for Satellite Office Workers

Studies and polls show that coworking spaces are boons for productivity, in comparison to traditional office spaces.


The lax environment, melded work culture, availability of amenities, and focus on providing a welcoming atmosphere. This is combined with the perks of interacting with workers from different industries focused on different projects. In turn, this helps in providing a further benefit to worker creativity, leading to better results.


Shared spaces allow companies (and satellite workers) to approach work in a new way – instead of enforcing their own office culture, the workers set the pace among themselves.


They become comfortable with their environment, which in turn helps them perform better.



3. A Chance at Cooperation

Having workers from different companies working under one roof might, in the eyes of some, further a more competitive and hostile environment – but the opposite has been true.


Regardless of what they’re working on or who they’re working for – and plenty happen to work for themselves – many who choose to come to coworking spaces to work tend to be more open to cooperation and socializing.


They enjoy broadening their horizons and sharing ideas in a way that is productive for everybody involved.


Fostering connections between people is something companies have learned not only to appreciate, but to take advantage of. All companies in these spaces enable the cooperation of workers through:


  • Scheduled social events
  • Networking events
  • Training programs, and more


And all this has born fruit in the form of better results for the companies involved.


4. Coworking is a Growing Phenomenon

The numbers speak for themselves. Previously centralized in developed countries – particularly the US – coworking is becoming a global phenomenon.


By 2022, up to five million estimated workers will be working in coworking offices.


As the lines between life and work further blur, and as workers seek ways to minimize burnout, our idea of the workspace is constantly in flux.


It is undergoing rapid shifts as companies scramble to find ways to address the pressing questions brought about by:


  • Digitalization
  • Continuous urban sprawl
  • High real estate costs
  • Automation


With all that in mind, a fleeting look into a potential future grant us a vision of the world with a new way of thinking surrounding how and why we work, especially when it comes to the smaller, locally-based satellite office.


As more and more industries and jobs are using automation, companies, and ventures will go out of their way to either find:


  1. Workers who are willing to put their health and safety on the line for meager pay,
  2. Or, workers who put the time and effort into honing their individual abilities to come up with smarter and more efficient ways to contribute to their respective employers and partners.


It’s not just a matter of putting in the hours or devoting yourself to the leg work. You can’t clock in and expect to do well. There will be days when you’re feeling unproductive, and the need to recharge your ideas becomes critical.



Coworking offices are a prototype of this new working environment, where professionals gather to share ideas, inspire one another, create a welcoming and personable environment that remains conducive to productivity and creativity. Take advantage of this trend for your satellite office, it is not just a smart business move, but an eventuality.


The work culture of tomorrow has to emphasize creativity and adaptability, and flexible office spaces maximize both by bringing people together from various backgrounds to work on a variety of projects and potentially meld ideas in ways previously unexplored. There’s no way to know what exactly the future has in store for us, but coworking is a definite part of it.


Read More:

What to Consider When Choosing Your New Office Space

Office Space

What to Consider When Choosing Your New Office Space

While all of us are still in the middle of a pandemic, there are certain factors to consider when choosing a new office space. Read everything you need to know below.


Workspaces exist to serve numerous purposes: to be a place for productivity and cooperation, to provide the right stimuli for creativity, to foster positive working relationships between colleagues, and to improve and maintain the mental and physical wellbeing of a company’s most crucial and important asset – the worker.


Yet there are significant financial considerations and constraints for small-to-medium enterprises seeking a place of their own. Commercial real estate is not cheap, and the financial commitment behind creating a space for your own company and vision is tremendous and requires capital many companies do not have right now.


The need for flexible workspaces and low commitment, high-quality workspaces is higher than ever, especially as some employees look towards a future where work-from-anywhere policies become the norm and wish for a company culture that embraces flexibility in an uncertain market. When looking for workspaces in a post-pandemic world, flexibility should be the first critical condition.


Choose Workspaces with Flexible Leases


Small and medium businesses struggling to turn things around after a difficult year might not even be considering the costs of having their own office space, let alone the time and capital needed to fully outfit and adapt the space to the company’s identity.


Existing purely virtually has its drawbacks as well. Many employees are struggling to remain productive from home, are feeling alone and isolated from their company, and want to reap the benefits of working face-to-face with others, from the learning experiences provided by a real living workspace to the important social aspect and camaraderie that every company needs to keep its spirit and culture alive.


Rather than getting a full space of their own, smaller companies (and larger ones looking to spread out across a greater region or bring their employees back into workspaces without breaking social distancing nor risking huge commutes) should embrace flexible workspaces that offer fully furnished, sanitized, and prepared offices for short-term leases, cutting out the huge financial commitment while giving businesses the chance to leverage the benefits of a fully outfitted workspace.


Rather than a full floor plan, consider a few smaller private spaces for your business within an agile piece of commercial real estate, such as a coworking space or flex space. No year-long leases, no time and capital spent developing a digital infrastructure, no need to tackle issues like property upkeep and cleaning.


Find a Workspace That Attracts the Best


Hiring fresh talent is a critical part of success for any growing business that recognizes the importance of its workforce. As such, being able to attract talent and keep it around is vital.


A coworking space would help smaller companies afford to spend more on their best talent and invite them into a company that has already begun to adopt and embrace flexible working conditions, a blend between the virtual and the physical.


Coworking spaces are always short-term solutions but can work as a long-term plan by shifting locations and teams around to suit the company’s needs and goals and give employees the freedom to work from flexible spaces near their own residence or continue to work from home as well.


Coworking spaces are also often outfitted with the best amenities to attract the greatest freelance and single contractor talents, giving them not only the best space in town to work at, but giving companies the chance to collaborate and work alongside great talent outside of the company, forging partnerships and business relationships that could last for years to come, and providing unique local networking opportunities.


Another plus is that these spaces help small companies spend more time working together, and less time worrying about coffee and snack supplies, interior design and decoration, and workplace ergonomics. These spaces take care of all that and much more.



A Workspace That Prioritizes Health and Safety


Even with vaccines entering the picture in countries all around the world, concerns surrounding the virus haven’t completely abated, and the social impact of the coronavirus is sure to be felt for years to come. Some might not feel comfortable returning to the way things were and will seek out workspaces that prioritize de-densification, and allow employees to keep their own space and distance from one another.


Basic hygiene concepts, such as more frequent surface cleaning and better-quality HVAC solutions, will be important moving forward. Some might want to make the most of outdoor working spaces, especially during the warmer months, and want to work in spaces that sacrifice the open office floor plan for private offices and better integration of natural light, air, and plant life into the everyday office setting.


Many coworking spaces have had to radically adapt to the coronavirus by prioritizing clean and well-ventilated spaces, separated rather than open, with larger common spaces meant to host small groups that keep socially distant, and roving cleaning crews that ensure that the most-used surfaces are sterilized multiple times a day.


Consider Multiple Workplaces for Convenience


By saving considerable time and capital when choosing a coworking space, small-to-medium businesses and large enterprises alike can benefit from having multiple workspaces connected to one another virtually. This allows different teams in different neighborhoods, cities, regions, states, and even countries to collaborate both physically and virtually through coworking satellite offices and telecommunications tools like Slack, Meets, and Zoom.


The hub-and-spoke workspace model has been growing in interest for years and might help provide a solution against the time loss caused by long commutes.


Going Back to Work During the Pandemic


Not everyone has had the luxury of continuing to be productive during the pandemic. Many have struggled to stay focused while working from home and feel the need to collaborate and communicate with their team members on more than just a virtual level in order to function properly. But we cannot just go back to the way things were, not in the near future, and definitely not now. While it does feel like we may be getting a handle on the pandemic, we are still in the middle of it, and smart, safe concepts are needed to keep ourselves healthy while we work together.


Coworking spaces could play a central role in this process, providing companies the chance to rent clean workspaces for small teams in private and ventilated offices, while working virtually with teams in other locations around the country.


Read More:

How to Stay Productive in a New Working World

Office Space

What are the Advantages of Renting an Office Space?

If you’re curious about renting an office space for you or your employees, then you’ve absolutely come to the right place. Here are all the advantages to know.


Even before the onset of the pandemic, remote work was on a meteoric rise – and rentable offices such as coworking spaces were following suit.


Work from home concepts evolved into work from anywhere concepts as advances in connectivity and communications have enabled companies to organize teams that could continue to productively cooperate while letting each individual team member pick and choose the location that best suited their workstyle.


Furthermore, small companies in need of flexible workspaces at a lower budget could turn to rented office spaces and coworking opportunities as a viable and attractive alternative to the prospect of laying down precious capital for expensive commercial real estate.


Now that we have seen firsthand what an abrupt move into remote work can do to workers unprepared for the distractions and challenges of working from home, companies are looking for safe alternatives to help their employees boost productivity, combat social isolation, and reintegrate them into the team without endangering their safety.


Rentable office spaces will be an important part of a comprehensive workplace strategy for small and large businesses alike, whether they’re looking to expand, rely on affordable workspace solutions after a hard-hitting pandemic, or need an alternative to team members who cannot come back to the office, nor stay at home. Let’s go over some of the other advantages of utilizing rentable office space in 2021.


Flexibility and Affordability


Flexibility is critically important in this climate. Many companies aren’t sure whether they will have the means and opportunity to grow, invest, or survive the month, let alone a year.


Rentable and flexible workspaces give companies the ability to expand when it is necessary, scale back down when it isn’t, and rely on a lean philosophy to build revenue and invest.


For businesses who have experienced a boom in the last few months, rentable office spaces provide them with the opportunity to rapidly rent the space needed to put their growing number of hires to work without lengthy lease contracts and risky investments in commercial properties they may not be able to make much use of.


The ability to expand and shrink as a business based on how the wind blows will be important, especially for smaller companies and startups weighing their options during the pandemic.


Access to Prime Locations


Affordable rentable spaces mean smaller companies will have the means to rent a space in a prime location, along with the opportunities that location presents. This allows startups and SMEs to reach for the stars without investing every last dime on premium real estate, while still having the option to scale back down to something else on short-term notice.


The professional image afforded by hosting meetings and conferences in a prime location can also open doors to partnerships and business opportunities that might be harder to earn when hosting a call from a busy coffee shop or your own apartment.


Fewer Liabilities, Fewer Headaches


Rentable spaces are a simple deal – monthly or biweekly payments for the right to use the space as a preconfigured and established workspace, with useful amenities, meeting rooms, roving cleaning crews, a reliable and speedy internet connection, and a central location that cuts down on commute time for your coworkers.


This can be in stark contrast to what you might expect from more long-term leases, where you can customize a space that you can call your own, but at an immense financial cost, alongside countless insurance and tax considerations that pile up and eat into your revenue.


A rentable space can help you minimize and even eliminate most liabilities tied to commercial real estate and give you additional freedom and flexibility.


Reorganize and Invest Working Capital


A space of your own is tremendously expensive, restricting your ability to invest capital into better tools for the company, more talent, and better opportunities. A good idea can only work so long as you continue to scale up and invest in it, and office space becomes a major hurdle to overcome for many startups that need the space to host new talent to meet the growing demand they’re facing.


Rentable workspaces and coworking space give your business the ability to scale better and faster and expand at a lower cost.


No Real Estate Liabilities Means Fewer Tax Headaches


Owning an office space of your own means taking care of both legal and tax liabilities, and potentially taking out loans to finance your new real estate investment in the company. On the surface, owning commercial real estate comes with several attractive tax deductions. But managing your costs and responsibilities and keeping track of it all while managing a growing business can be needlessly complex.


This in turn can lead to complicated local, state, and federal taxes come tax season – and paperwork that mounts until it becomes an unavoidable and expensive challenge for a tax professional and accountant to solve, at a premium price.



Cooperation and Networking Opportunities


Even during the pandemic, coworking and shared rental spaces provide an opportunity for companies, freelancers, and contractors to network and exchange information and opportunities, discover and hire new talent, or build long-lasting and meaningful business partnerships that could help you both grow.


Improved Productivity


Being surrounded by like-minded professionals in a space that caters specifically to people trying their hardest to get things done and make sacrifices for their dreams can drastically improve your productivity, especially if you have spent the last few months working in isolation or surrounded by distractions when you were trying to prioritize your work.


There is nothing wrong with spending time with the people we love, but we must make clear distinctions between the time we spend working and the time we spend at home, and that can be difficult for people who have to work from home.


Rentable office spaces don’t ask you to sacrifice your productivity for the opportunity to work away from company headquarters.


Better Onboarding


It can be tremendously difficult to onboard new hires in a virtual environment and make them feel like they’re part of a human crew through Zoom meetings and online ice breakers.


Rentable workspaces and coworking locations can be leveraged as short-term onboarding spaces to help mentor and integrate new hires into the company and give them some time to feel welcomed into the team and develop a sense of self within the organization before continuing to work remotely or from a different location.


The flexibility afforded by rentable spaces means companies can afford to rent out space in multiple locations at once to cater to different talents across a region, country, or continent, while still spending less money than a commercial space of their own might cost.


Don’t Skimp on Safety

Rentable office space does not have to be a hazard during the pandemic, and it should, quite the opposite, be a way to reduce the risk for employees by eliminating the need to travel to a location that might require a lengthy and dangerous commute through public space (by finding spaces within a bike ride of your team’s homes, for example), and without undoing the work you’ve done to de-densify the main office and make it a safe space for those who can still opt to work at headquarters.