Office Space

Your Guide to Creating an Effective Virtual Workspace

How can you create an effective virtual workspace you may ask? To get it right, there are a few factors to understand first. Read on.


The pandemic has paved the way for a “new normal” in the workspace: remote teams, hybrid teams, and workspaces composed of multiple people working from across the world within a closed virtual ecosystem. While millions have returned to working in offices, millions more are still working from home – and many of them are open to the idea of a long-term departure from traditional office life.


Throughout the pandemic, we have battled with the problems and inefficiencies of remote work, worried about the long-term implications to personal productivity and health, and discussed the impact of social isolation in a fully remote work setting.


Addressing the Issues of a Virtual Workspace


If you want to go fully virtual in your own business, employing the right strategies is key. You can:


      • Encourage and support employees as they create their own schedules to improve work-life balance.
      • Provide the option to work from nearby coworking stations rather than building a home office or taking the longer commute to work.
      • Continue to build up team culture and cohesion through virtual activities.


What Defines a Virtual Workspace?


Put simply, a virtual workspace is any set of configurations that allow a team to work and interact remotely – wherein every member of the team is working from their own station, in a place of their own choosing, collaborating either within the same timeslot or in multiple shifts (depending on where team members are located) via the Internet.


You could collaborate via fax and phone, but any efficient virtual workspace is going to exist almost exclusively through cloud-based collaborative software, TeamViewer, conferencing software like Teams or Zoom, and one or multiple team-based chatting applications.


Virtual workspaces are nothing new. They have been around (successfully) before the pandemic, although there has not been a single global event as pressing in the matter of digitalization than the COVID outbreak, and the way it necessitated social distancing.


In fact, even long before COVID, successful and large companies like WordPress operated fully remotely, without a central office of any kind. Everyone works from wherever they wish, wherever in the world they may be, collaborating solely via the net.


As a result of the pandemic, many tech companies were forced to subscribe to the same ethos, and some of them have taken it to heart.


There are challenges to overcome – not least of which include trying to cope with the stress and isolation of a fully remote workstyle while in the midst of a pandemic which, for a time, prohibited social gatherings – yet the longer lockdowns and quarantine measures pushed companies into investing in their digital infrastructure and virtual communication skills, the more teams have begun to toy with the idea of going and staying virtual for the long-term.


Understanding Virtual Workspaces


The biggest benefit of a virtual workspace is the total lack of a space-based constraint. If you are setting up a headquarter for your company and want your team to operate physically within one location, you need that location to be central to each team member’s home, while continuing to source talent from the same city and surrounding areas.


You can still collaborate with teams outside of your area and outsource work to teams as far as the other side of the planet, but your team needs a space they can work from together.


A virtual workspace means completely leaving behind the constraint of an office and allowing everyone to work from anywhere – so long as they have a stable internet connection and can agree upon a time when they’re available to collaborate live. This is a huge benefit to anyone struggling to commute to work.


Many companies even function despite incongruent time zones, by organizing meetings and brainstorming sessions at hours when everyone is awake and letting everyone do the solo tasks assigned to them during the rest of the day, when only half or a quarter of the team might be online at the same time.


Virtual workspaces are also far cheaper to set up than a main office. Your team members may or may not have most of the tools they need to get started, and at most, you’re looking at helping them finance a single workstation, or a laptop and a coworking space subscription. No maintenance costs, long-term lease anxieties, or the hefty overhead of setting up a fresh office.


While worker oversight certainly drops when introducing a virtual setup, team managers might be surprised at how much more productive many people become when left to their own devices and presented with a simple deadline or daily task structure.


Virtual workspace managers require a completely different skillset from the typical office manager, and it becomes their job to coordinate tasks, check in on individual team members, wrangle the crew together for meetings and occasional group calls, and organize online teambuilding events (such as game night, a Friday lunch/dinner call, or the annual real-life meetup).


Melding the Real and the Virtual Through Coworking


Not everyone can work from home. Some of us still need the atmosphere of an office to get into the right headspace to work – even if only because we associate home with comfort and relaxation, and struggle to find the right mindset to be productive without a dedicated home office.


This is where the middle way becomes apparent. Rather than commuting to a head office multiple miles away, virtual workspaces enable team members to collaborate while working from the nearest coworking space, giving them not only all the benefits of working in a remote team, but also the benefits of working in a productive office environment, one saturated by varied talents from different companies and industries, with no shortage of collaborative and networking opportunities.


Coworking spaces can become a critical puzzle piece in a lot of companies trying to make the transition to fully remote work, or startups that are expecting a boom in business, yet are apprehensive about investing in an office space of their own and want to pool talent from regions all across the globe.


If you want your business to go fully virtual, you will find that we’ve reached the point where there is no shortage of tools to help you do so.


Whether you go with Teams or Zoom, rely on Google Docs or a use a different set of collaborative software, or work via your own in-house solution, what matters is understanding that you must address everyone’s individual challenges along the way, and encourage your team members to bring their best to the table in return.

Office Space

The Office Value a Coworking Space Provides, Plus More!

You might be surprised at the office value coworking spaces actually provide, especially after a pandemic. Read on for more details.


What sets a coworking space apart? In what lies its value proposition, the very reason a business would choose to operate through a space shared with strangers and potential competitors? Why are coworking spaces on the rise, even after a worldwide pandemic threatened every workspace model?


The answer to these questions lies in understanding how our fundamental approach towards work culture and work-life balance has drastically altered the way we work these days.


Out with the Old, In with the New


Offices of the last few decades have continued to emphasize innovation and creativity over rote knowledge and arithmetic productivity. An increase in research on human productivity and work psychology has given us fruitful insights into how we can better unlock our potential. Cubicles and planless open offices alike are stifling our need for flexible spaces, inspiring design, and natural light merged with the right balance of structure.


We’re no longer just asking people to show up and do the work. Years of market instability have taught employees to focus on developing and honing their skills while embracing every team as a leg in their journey rather than the final destination. Today’s workers are expected to keep on learning, keep working, and remember that nothing is set in stone.


But that’s a lot of hard work. Without the right space designed to compensate for the mental toll these challenging new times can bring, we risk collectively burning out on the day-to-day tasks of the modern workplace. Coworking spaces create office value and embody an attempt at catering to a new generation of workers who require flexibility to keep at the top of their game – flexible workspaces, flexible officemates, and flexible prospects.


The Office Value Coworking Spaces Provide


Coworking spaces are flexible to a T. Each one is different, catering to different needs and sensibilities. Regardless of what you are trying to achieve, you’ll likely find a space that suits you both in terms of the aesthetic and overall culture.


To that end, the biggest strength of a coworking space is that you can choose the right one for you. You aren’t limited or bound to a single location for more than a few weeks. Coworking spaces typically allow you to lease the right to work there for about a month at a time, giving you ample opportunity to connect with others, give the space a try, and move on if it isn’t to your liking.


Collaborative Potential and Limitless Possibilities


Coworking spaces also come with a unique blend of individual contractors and organized teams. The people you will be working alongside share a wide list of talents and skills, and these spaces are perfect for collaboration and partnership.


You aren’t just communicating with your team or company. You’re in touch with professionals from completely different lines of work, with different experiences and viewpoints.


There’s more than just a networking advantage here. There is a real benefit to interacting with other human beings while at work and forming new social bonds over time.


Working from home can be incredibly convenient, but it also comes with a list of cons – the most significant of which is the risk of burnout and crippling social isolation.


We are, after all, social creatures – and while some of us lean more towards introversion or extroversion, we all need people to communicate with, bounce ideas off of, and make small talk with. It’s hard to come up with new ideas without inspiration and experience – and the people you surround yourself with can have a massive impact on both your creativity and your productivity.


Flexible Workstations


Don’t want to collaborate? No problem. There will always be days when we need to hunker down and focus on the task at hand. There are also days when we feel like working in front of a nice view or with a plant. Or days when we need silence and sensory deprivation – and time, to let our thoughts and ideas converge into something actionable.


Coworking spaces are always built to offer an array of workstations to suit any single one of these scenarios, creating spaces where people can work together in a common area, or set up meetings and conversations without being listened to, or isolate themselves for a few hours and wordlessly focus on what it is they have to get done for the day.


One of the characterizing features of any coworking space is how it divides its floor plan into these different workstations.


Coworking Spaces as Virtual Offices


Another one of the benefits of a coworking space is that it’s usually located someplace central, close to major transit hubs and corporate headquarters. Not only does this make commute very simple, but it also gives startups and entrepreneurs the ability to take advantage of a coworking space’s address to legitimize their endeavor further.


Like virtual offices, coworking spaces allow you to feature a highly-rated commercial address for your business, allowing you to separate your endeavors from your personal address and information and have a real space to meet and host clients – without anywhere near the full cost of owning an office space of your own in the same location.


Coworking Spaces and Traditional Offices


Coworking spaces are more than just a flexible alternative between setting up a business from home and leasing a commercial space for your team in the long term. Coworking spaces can also help companies expand into new regions at a fraction of the cost via satellite offices or the hub-and-spoke model.


Large enterprises have been using coworking spaces for years as an alternative to getting a dedicated office space in a new region, instead providing a flexible space for their team to operate remotely and collaboratively. It’s not a matter of either/or. It’s about providing options.


Finding the Right Space for You


While there are larger companies offering spaces all over the globe, the market for coworking spaces and office value also features plenty of workplace providers competing for a niche clientele, catering to specific company cultures and aesthetics, aiming to foster a unique atmosphere, and offer unusual or interesting amenities.


Don’t be afraid to shop around and choose the best fit for you and your team based on location, community, culture, and design.

Business Trends Office Space

6 Ways to Best Utilize a Coworking Space for Business Expansion

Prioritizing business expansion is a key part of owning a business. But utilizing a coworking space can surely help with that! Read more details below.


Coworking spaces have time and time again proven themselves as the ideal solution for both established enterprises and startup businesses looking for a turnkey alternative to a normal office space.


Coworking spaces set themselves apart significantly through much shorter term leases and lower monthly costs, a complete office set up with all the amenities and features needed to get started on day one without hefty investments in office infrastructure and equipment, and access to invaluable networking opportunities and collaborative experiences that are invaluable to young companies and entrepreneurs looking to forge partnerships, develop new products, or expand in different markets.


If you have never considered using a coworking space for your business, here are six simple ways coworking can help business expansion and scale realistically, and across vast distances.


1. As An Office Alternative


The first and most obvious way coworking can help a business expand is by drastically cutting the costs of maintaining an office, allowing more working capital to flow towards product development, marketing, and sales. In other words, less money spent on an annual lease and hefty down payment means more money to spend elsewhere, from new hires to better dev tools or the acquisition of new clients.


Aside from lower costs, coworking spaces demand a much lower commitment, as most are designed to work around flexible monthly leases rather than long-term commercial real estate leases, and coworking spaces live and thrive on the quality of their amenities and the local reputation of their administrators, meaning the work of setting up a brand-new office is done for you.


There are obvious challenges to a coworking space that a young company might not have in an office of their own. For one, there is the fact that you cannot dictate how a coworking space embraces its design philosophy and overall work culture, and you typically cannot impose too much of your company’s own culture without alienating other tenants, and potentially getting into trouble with management. To that effect, it’d be hard to announce an office party without first clearing it with the coworking company’s management staff, neither could you swap out art or change furniture (aside from making certain requests).


Outside of what you cannot control, there are also risks associated with coworking spaces that some businesses might not want to take. While coworking spaces generally have to guarantee a safe environment, both in terms of professional atmosphere and data security, some companies specializing in sensitive information might not feel comfortable accessing and working on it through the coworking space’s network.


That being said, most security concerns aren’t in the offices of companies working on their data through the cloud, but in the data centers that actually host the information. Furthermore, coworking spaces today recognize that their clients might be highly interested in ensuring that any information they process while at work can’t be snatched by a third party.


If your coworking space is your only or primary office, you might be able to enjoy the same freedoms you would if you had a space of your own, instead. But any company with a space of its own eventually needs more space.


2. As A Satellite Office


Where coworking spaces truly excel for larger companies and multinational enterprises is as an ideal way to set up satellite offices with minimal costs. Satellite offices are secondary and tertiary workplaces set up by larger companies that need a physical presence in another city, region, or country.


For example, your company might have headquarters in New York, but you’d still like an office on the West Coast, as well as offices in Europe for your emerging European clients, or because of the European launch of your product. Coworking spaces enable you to get a satellite office up and running in just a few days while ensuring that your team will have access to absolutely everything they need to work at full capacity.


3. As A Team Location


Sometimes, you don’t need an additional office because you want to capitalize on the location and the chance of meeting clients face-to-face through your company’s own representatives, but you need an additional office because a large portion of your development team is working from home in the same city or region, and you feel they might work more effectively and efficiently if they had a workspace they could physically collaborate in.


This might be in another state, or all the way across the planet’s surface, in Singapore or Johannesburg. Coworking spaces allow you to help a local team get set up right away.


4. As An Onboarding Facility


Even if your business operates largely remotely, whether due to ongoing or voluntary COVID restrictions, or because you have decided to embrace a remote or hybrid model, nothing beats a face-to-face onboarding process.


When onboarding a new hire, doing so physically allows you to introduce them to members of the team in-person, while giving them a feel for the company culture they’re joining, and giving them the opportunity to be much more direct and communicative during the first few days spent working together.


Hires onboarded strictly via screensharing, and video calling might have trouble asserting themselves when they’re confused or have a problem with a certain task or step, and they may feel left out or distant from the company without any real face-to-face interaction.


5. As A Virtual Office


Virtual offices are real addresses that serve as corporate headquarters, but rarely or never serve as an actual office for work. They may include a skeleton crew tasked with receiving and relaying packages, correspondence, and communication, or to serve as a location to occasionally receive clients. Virtual offices are not PO boxes – these are real offices, usually shared by multiple companies, with a reception and meeting rooms.


Sound familiar? Coworking spaces serve as excellent virtual offices, allowing you to maintain a small space of your own while most of your team works from home, or any location of your choosing. By choosing a coworking space in a high-end business park or commercial sector of the city, you help your business exude class without paying the same exorbitant rental fees expected of a company with that address.


6. As A Meeting Hall


Coworking spaces are also an excellent way for remote teams to organize a meetup and talk about business without having to do so at a coffee shop, or out in a park in the middle of winter.


Some coworking spaces allow you to specifically lease meeting rooms and utilize these to conduct conferences, or to meet with clients, plan projects, troubleshoot major issues that aren’t easily resolved while remote, and more.




Ultimately, there is no end to the possibilities of what you can leverage a coworking space for. We’ve made little to no mention of the benefits of working alongside other companies and professionals in a coworking space, or of the fact that coworking spaces tend to foster productivity, innovation, and help employees feel happier and more upbeat than traditional office spaces.

Business Trends Office Space

How Coworking is Helping the Startup Culture Thrive

Businesses have evolved across the board since the pandemic, which includes the startup culture. Read further on how coworking has helped them.


Coworking spaces are playing an important role in the post-pandemic workplace as the intermediary between home and a return to the office, and as an alternative for those who wish to embrace a work-from-anywhere model that might help them cut commute times, reduce employee density at the office, and strike a healthy balance for remote teams.


But coworking spaces are also an invaluable resource for smaller companies and startups looking to get out of their living room, and into a space where their team can physically collaborate.


While the pandemic has put a hamper on small businesses, they may be making a much-needed comeback in the post-covid era – and predictably, they need the right space to grow. While the fully remote model has proven its efficacy time and time again, especially in the era of social distancing and non-physical contact, it certainly isn’t without its drawbacks.


Not everyone can afford to work from home without sacrificing their productivity – and in many cases, their sanity. Coworking spaces present themselves as not just a middle ground, but as the superior option for companies lacking the financial security to seek their own long-term space – or startups with enough funding to secure a small main office, but not enough to grow their talent roster past its limited floor space.


We’re going to explore how startups can thrive through a coworking space – and how the collaborative nature of coworking can positively impact startup culture.


Financial Freedom


If the pandemic has left a lasting impression of any kind in workplace culture, it’s that the time for the ubiquitous nature of the common office space is all but gone.


Hundreds of thousands of office workers are lamenting a return to the old office space, and while there are certainly many people who missed it, there are just as many who wish to work from home or from anywhere else at least some of the time, and a few who prefer working entirely remotely.


While remote work is nothing new, it’s the upcoming hybrid models that might prove the most innovative, and the most agreeable. Startups have been desperate for ways to maximize the pace at which they’re growing and reinvest as much of their profits into production and expansion as possible.


By severely slashing the costs of setting up shop, coworking spaces continue to enable startups to develop and foster real in-person camaraderie without the upfront cost and monthly financing headaches of a fully-fledged long-term commercial real estate lease.


That financial freedom is invaluable in a post-pandemic economy that has left most people’s pockets ravaged, and prospects bleak. As funding becomes harder to come by, any space that allows a small company to get started and work without a hefty down payment can act as a massive boon.


The Ultimate Incubator


But the benefit to a coworking space doesn’t stop at “it’s just cheaper”. Coworking spaces are fundamentally different from traditional offices in that they yield the floor to several different teams and individuals, from small teams belonging to a larger company using the space as a temporary satellite office, to other startups, to freelancers and independent contractors.


What this ultimately translates into is an environment where the figurative professional gene pool is massively expanded, with representatives on every possible point of the gradient. Even at times of social distancing, this sparse contact can allow for unforeseen yet advantageous collaborations, impromptu brainstorming sessions, overheard conversations that turn into potential partnerships, and more.


Coworking spaces tend to be a melting pot of developers, programmers, writers, marketers, graphic artists, designers, and more. These spaces know that, and all the good ones use it to their advantage by intentionally fostering a positive and collaborative work culture where no one is encouraged to actively network or force connections, but everyone can feel free to socialize and interact as in a normal office.


Some coworking spaces host teambuilding events, and leverage the décor, ambience, and amenities to cater to specific crowds and complementary company cultures.


While the bare bones of any coworking space are the basic professional needs – lots of floor space, private meeting and conference rooms, a common area, high-speed internet, kitchen areas or drink and snack bars, functional and comfortable office furniture – it’s the additional amenities by which a coworking space sets itself apart, including artistic set pieces, a living and breathing (plant-based) office environment, nap rooms, video game rooms, outdoor areas or a spacious balcony, art and color choices, and more.


Coworking spaces save startups and small businesses from relying on coffee shops and impromptu office setups in the bedroom while trying to build a business in its early stages. Instead, these companies can collaborate in a professional setting for a fraction of the price of their own commercial real estate, forego the headaches of managing and setting up shop in a brand-new office space, and focus entirely on what matters the most: the business.


The Benefits of Utilizing Multiple Coworking Spaces


Coworking spaces are more than just a steppingstone for companies working their way up to the point where they’ve “made it” into mainstream success. Established enterprises and corporations leverage flex spaces and coworking spaces as financially sound alternatives to setting up a new office in a region they otherwise have no presence in, and startups can do the same, branching out across the country by setting up shop in multiple different coworking spaces.


The money saved on finding and managing your own space can go towards doubling or tripling your presence on the market, meaning you’re never limited by office space when trying to scale up your business. It’s still up to you to decide when the right time to scale is, though.


Coworking spaces can help startups save money, afford to host your team in a single physical location, and smoothly enable a hybrid work model to keep yourself as mobile and flexible as needed in the early stages of the business, all the while taking advantage of exclusive amenities and lucrative opportunities.

Business Trends Office Space

The Advantages of Using a Virtual Business Address

What’s a virtual business address and how is it beneficial to the growth of your company? These are important questions to ask, especially during a time when remote work is happening more than ever.


In this day and age, many businesses don’t need physical locations to exist, operate, and thrive – and with the pandemic, more businesses than ever are embracing a hybrid or fully remote organizational structure. For many service-based startups, from SEO and content to software development, there are very few things speaking against this kind of setup – especially in terms of cost. However, that doesn’t mean it’s perfect. People are more likely to trust a business with an existing address – and oftentimes, they want to know that their product or service is being handled by real humans, in a real location.


Sadly, it’s getting harder and harder to afford quality commercial real estate, especially when you’re in an industry that doesn’t require physical manufacturing or a dedicated office setup. But that doesn’t mean you can’t take advantage of a real business address.


You can lead a fully or mostly remote business, and still have a set professional business address to share with clients, customers, and potential business partners. This is where the virtual business address enters the picture.


What is a Virtual Business Address?


Virtual business addresses are real-life addresses in a coworking space or office space managed and leased out to companies as mostly virtual fronts, designed to interact with clients and customers, redirect mail and communications, and even host meetings when need be.


These spaces are real, and do exist, and are usually set up in business parks and commercial or corporate districts. However, all you are paying for is the nominal use of the address, rather than the entire space or office. Because the terms are much more minimal, they are also much more flexible.


Virtual business addresses are usually leased monthly, can be canceled at any time, and allow you to legitimize your business through a physical location (rather than a simple P.O. box) without anywhere near the same costs. Below are some of the advantages of working with a virtual business address rather than your own home office address.


In short, a virtual business address allows you to put a real-life address to your business, without the associated costs of leasing an office space in an expensive commercial district. Why bother? Because having a professional business address comes with a suite of benefits.


The Legitimacy of an Established Business


There is more to being successful on the Internet than a pretty façade. The advent of reputation-based marketing, customer reviews, and social media has drastically changed the way companies need to present themselves when vying for clients and keeping customers. Yet despite that, first impressions still matter.


Customers are more likely to take you seriously when knowing that your company has a location and address behind its name, one that isn’t tied to your personal home.


While it is becoming more and more normal for certain industries to feature 100 percent remote start-ups, and home-based freelancers or contractors, there is a certain reassurance behind knowing that the people you’re talking to are human beings working together in an office, rather than a group of strangers interacting online.


True, the latter is a completely misleading take on how remote companies function – but with the information age also comes the overly-cautious customer, warier than ever of scams and schemes. Legitimacy, even if it comes in the form of a virtual address rather than one you own the keys to, can go a long way towards convincing leads that you are every bit as authentic as any other ambitious business on the market.


Privacy for Your Home


With a virtual address comes an added benefit of not having to name your own address instead. There are still processes for which a business needs an address, such as registering as an LLC, entering a limited liability partnership, or seeking financing.


Most of the time, these processes do not accept simple PO boxes as addresses. And for everything else, you should still hesitate to place your home address as the base of operations for your business.


Not only will you be eliminating yet another crucial separator between work and life, but you are putting yourself at risk of going through lengths to address the problem of address discrepancies whenever you need to move.


Clients who decide to look your business up would also know exactly where you live, which can be more than just an uncomfortable fact – it can be a security risk.


Local SEO Benefits


While so much of our life has been supplanted or changed by the creation of internet services and social media, we’re still ultimately people living in towns, cities, regions, and countries – and that fact isn’t lost on search engines.


Most search engines (especially Google and Bing) place a great premium on location and are more likely to recommend services that are close by. In order to take advantage of that fact and ensure that you’re the biggest fish in your pond, you need Google to know where exactly you do business – and where your company can be found.


Even if you specialize in a good or service that never requires a customer to come anywhere near your main office, taking advantage of local SEO can greatly boost your traffic, which translates into relevant leads, and better sales.


Choosing a Virtual Business Address


Virtual business addresses are usually one part of a larger package, which can include virtual assistant services, receptionist services, email and phone redirection, package receiving and forwarding, and much more.


But when you take advantage of something like a coworking space as your virtual business address, you’re paying for more than just an expanded P.O. box and receptionist’s desk – you get an actual space for your company, one you can use from time to time to host important clients, schedule monthly or annual team meetings, and make use of as an onboarding space for new local talent.


By taking advantage of the full benefits of a coworking space, you’re not just getting a business address for your company in a prime location, but you’re getting an office space too – for a fraction of the cost and hassle.

Office Space

How a Coworking Space Benefits a Sole Proprietorship Business

As a sole proprietorship business, there’s a lot of different resources that can be taken advantage of such as a coworking space. The benefits are surprising. Read further.


Entrepreneurs, freelancers, and sole proprietors are once again on the rise, and as much as 60 percent of the US workforce is expected to consist of self-employed individuals by 2027. Yet as these numbers are expected to rise, so too do the costs for owning and running your very own commercial office space.


Few companies can afford to get a space of their own right out the gate, especially with the convenience and cost-effectiveness of being remote. But there are still significant downsides to running a completely remote setup, downsides that have only become more apparent as the COVID pandemic drags on.


Coworking spaces seem to be pulling ahead among the alternatives currently available to freelancers and entrepreneurs. A coworking space provides you with the necessary space to host your team, continue to offer the option to work remotely, and benefit from useful amenities and the newest lineup of critical office equipment without the usual high investment required to outright own the same resources under your company name. And that is only scratching the surface of the benefits.


High Class Location at Affordable Rates


Even in today’s world, there’s still a heavy premium placed upon location, location, location. Having the right address can change a client’s perception of your business and can give you a leg up over the competition in terms of authoritativeness.


Running a company from the middle of a business hub also gives you the benefit of access to a vast number of professional resources and eager talent looking to work in a specific part of town.


So-called prime locations can help you attract more business, expand your network, and boost your clout. This will be especially important when you’re looking to woo clients with face-to-face meetings.


Coworking spaces might sound like professional frat houses to the uninitiated, but they aren’t. In a coworking space, companies and freelancers are given a common area to work together in but can also access and make exclusive use of multiple isolated rooms, while benefitting from top-of-the-line amenities and a work environment designed to improve productivity and creativity, often set in a prime location amid other potential meeting venues, including high-class restaurants.


Let us not ignore the main selling point for most companies – the fact that all of this is available at a much lower initial investment, with nowhere near the same kind of financial commitment and baggage associated with a commercial lease or property loan. Companies that don’t want to be tied to any given location for a whole year or two, or aren’t sure if they can shoulder the financial responsibilities of having a high-class commercial property in a prime location, can still benefit from working in a prime location with affordable monthly rates, and a quit-whenever-you-want-to-policy.


Untold Networking Opportunities


Networking and collaboration are often at the heart of what makes a coworking space so attractive to many freelancers and self-employed contractors. While start-ups and entrepreneurs are usually sold on lowered costs and the benefits of certain amenities at no additional investment, they too can profit from the collaborative opportunities made available through the coworking model, by being able to meet and interact with professionals from different industries, each specializing in a different service.


Coworking spaces effectively double as an informal job market, wherein companies and freelancers can network and collaborate on projects together.


Note that coworking spaces are not typically built to promote this. It’s often a natural by-product of hosting different organizations and professionals in the same space but joining a coworking space explicitly to advertise your skills or pick up talent will often be seen as counterproductive to the community, and potentially invasive.


The focus remains on offering a collaborative workspace where anyone can come and spend time working on their projects while benefiting from the available amenities and affordable rates.


Top-Of-The-Line Amenities


One of the ways coworking spaces differentiates one another is through their amenities. Anyone can throw together an office space – but to take a coworking space to the next level, it needs to be an inviting workplace. This means:


  • Snack bars.
  • High-quality caffeinated and non-caffeinated beverages.
  • High-speed wired and wireless connectivity.
  • Isolated (and potentially sound proof) meeting and phone rooms.
  • High quality printing services.
  • Wellness rooms (yoga, nap rooms, recreational areas).
  • Gym


A Fully Staffed Crew


A coworking space isn’t complete without the right staff needed to run it. From receptionists to management to roving cleaning crews, technicians, and more, every coworking space relies on a welcoming and experienced staff to tend to each tenant’s professional needs, help address day-to-day issues, answer questions, receive and relay feedback, facilitate communication between the owners and the tenants, and organize community events, gauge interest and participation in events, and foster a cohesive coworking culture that tenants can identify with (and gravitate towards).


Yes, coworking spaces can have their own kind of team culture. By catering to a specific crowd, coworking spaces can help professionals in these industries feel welcomed and comfortable, and help create a sense of community both among current and former tenants, thereby prolonging and extending the collaborative spirit of the workplace to outside spaces, and throughout sponsored events.


Keeping Up Morale


Never underestimate the importance of morale in a start-up, or when working alone. A coworking space can help a company that would otherwise be mostly remote leverage the benefits of working together in an amicable and productive environment, without anywhere near the same initial costs.


Because the costs of the space are being shared between teams and freelancers, the cumulative costs are often lower than financing an office space in the same location, while providing most of the same benefits, including private meeting spaces.


Remote teams can still find ways to share in teambuilding activities online and foster a unique company culture. But it’s much easier to do so in person, by working face-to-face, even with masks or appropriate distancing.

Business Trends Office Space

5 Remote Work Models to Consider

Since the pandemic, it’s safe to say that remote work models are here to stay. But which one is for you and your business? Read below for all the details of the different types.


Even as we approach an end to the pandemic, many businesses in and outside of tech have realized the efficiency and potential for remote work – if managed and implemented properly.


The pandemic has taught us to diversify and innovate on how we work, whether from home or through coworking spaces, in work cafes, in the outdoors, or in offices with mandated social distancing. We have learned to better communicate and collaborate over great distances, improve our efficiency in the absence of daily physical meetings, better integrate virtual toolsets, and benefit from the flexibility of remote work and its many different forms.


Over these last few months (and over the course of the last few years), there are distinct remote work models that have come to the forefront as effective ways to integrate remote work into any given team. While remote work can be approached with complete flexibility, most remote work models can either be categorized as completely remote, split or distributed, hybrid, or virtual/remote-centric.


Each of these work models have their pros and cons, and managers as well as business leadership need to take into consideration how their team best functions, under what conditions their core talents thrive the most, and to what degree they might be willing to adopt or invest into any given remote work model. Let’s go over the basics.


1. Fully Remote and Asynchronous Work Model


A fully remote and asynchronous work model is usually tilted towards teams that operate across the world, with talents stationed in different corners of the globe, collaborating asynchronously through email, group chats, cloud storage, team task management systems, and more.


Video conferences or live calls might be few and far between, planned ahead and reserved for moments where the whole team needs to come together to answer questions quickly, solve problems immediately, or come up with a solution on the fly.


      • Pros and Cons


A fully remote team can completely embrace the freedoms provided by a business that operates remotely, through total workplace flexibility. This means that when you’re working in a fully remote team, you can work from anywhere: be that your home office, a coworking space, a local café, or a park. Furthermore, you can live anywhere, and as a manager or entrepreneur, you can source your talents from all over the world without a single care for issues like commuting.


But there are distinct cons to an asynchronous work model, as well as one that is fully remote. For one, it can be difficult to get things done right away. With proper management, you can ensure that your team meets all their deadlines. But if something comes up and needs to get fixed immediately, you will have to wait until your CSS specialist, or your developer wakes up and gets caught up with the situation.


In many cases, the boundaries between work and life can blur awfully hard when working in an asynchronous team.


While there is an understanding that everyone should take time for themselves and be offline from time to time, it becomes almost normal to check into work at odd hours, stay up much later than usual to resolve an issue because you had to wait for someone in another time zone to show up to work, and there are far more issues with communication and the team’s ability to react to problems.


With careful management, and certain considerations (such as ensuring that everyone on the team is online and working together at some point in the day, for at least an hour or so), some of these issues can be alleviated.


2. Fully Remote and Synchronous Work Model


Another fully remote work model is one that specializes in staying remote but working synchronously. In this case, the team collaborates on a similar or even exact schedule, despite minor (or massive) time zone differences. This might mean that some team members are stuck in a night shift.


Ideally, however, remote teams that work synchronously try to source their talent from areas in and around the same time zone, give or take a few hours, to minimize needing to put team members through the stress of long-term nocturnal living.


      • Pros and Cons


Otherwise, the pros and cons are much of the same. Fully remote teams may lack a centralized location, and because it doesn’t make much sense to be both fully remote and have a professional location, many businesses that embrace a fully remote work model lack the means to physically host clients, enjoy the benefits of face-to-face onboarding, or grow a company culture through personal interaction.


Some of these cons can be alleviated through a virtual office, which may exist solely to provide a place to meet and talk with clients, as well as intercept calls and relay packages.


3. Hybrid Work Model


Hybrid work models blend the benefits of a remote work model with the benefits of having an office, usually by having at least a portion of the teamwork from a central location (usually team managers) while individual team members work from home, or from different coworking spaces, nearby or abroad.


The exact definition depends on personal preference. Some people maintain that a hybrid work model requires at least 50 percent of a company’s workforce to work from a centralized, commercial office location (regardless of whether that space is a flex space or coworking space or owned/leased commercial property).


In many cases, hybrid teams form when a company realizes that it cannot serve its clients solely with local talent. In that case, a company may source remote workers to supplement the main office staff.


      • Pros and Cons


Hybrid teams only take limited advantage of the benefits of remote work, as the majority of the staff is still working from a central location.


This may be a popular model for most businesses interested in getting their toe in the water, but it limits the flexibility afforded by a true work-from-anywhere model.


4. Remote-First Work Model


This is a hybrid work model that prioritizes remote work, with a small subset of employees working from a centralized location. There are many benefits to a remote-first hybrid work model.


      • Pros and Cons


Remote-first work models allow team members to report in from time to time and collaborate mostly virtually. However, it may not be an ideal fit for team members who work best with other people and need a place where they can socially interact with other team members beyond the limits of a computer screen.


5. Distributed/Split Work Model


In a distributed work model, teams are split up into multiple physical locations, with a few remote team members. Most teams, however, collaborate physically and on-location in offices or coworking spaces around the region, country, or world, and work with the other teams through virtual meetings and the occasional physical event.


      • Pros and Cons


It’s expensive to fund and manage multiple commercial spaces. Coworking spaces relieve a lot of the managerial and financial pressure but stationing multiple teams across multiple coworking spaces is still more expensive than having a coworking hub, with multiple remote teams. But for many businesses, this blend of coworking and remote workspaces helps improve productivity and create a more defined and cohesive company identity.


Which Work Model Best Suits You?


Finding a model that best suits you can be difficult, and it depends on the size of your business, your resources, where your team members live and work from, and what your goals are for the growth of your company.


If you’re interested in ways to expand your team and benefit from both a physical location and a largely remote work model, you should consider leveraging coworking spaces.


Office Space

The Ideal Coworking Space Design for Success

A coworking space design is important, but it’s difficult to find the right one as there is a lot to consider. To assist, read below for ideal information to keep in mind.


Coworking spaces have been on the up and up for several years now, as businesses continue to seek more flexible, and more cost-effective alternatives to buying up additional commercial real estate for offices, while entrepreneurs and freelancers alike look to find a better way to work from anywhere but home


But what does the ideal coworking space design look like? And what metrics are most important when designing a space around collaboration, creativity, and flexibility


The Importance of Safety


While the coronavirus pandemic has landed a hefty blow on flexible working spaces everywhere, many have survived and even thrived by offering safe and sanitary workspaces, with mandated and enforced social distancing (through distanced desk spaces, isolated rooms, and outdoor ventilation), roving cleaning crews, and strict temperature checks and viral tests. 


As we enter the final stages of the pandemic, many of the lessons learned throughout the last year have been internalized by coworking spaces that are looking for ways to continue to provide a safe working environment, while providing the critical value proposition behind every coworking space: the networking and cooperative opportunities offered by hosting a slew of professionals and teams from different backgrounds.  


The ideal coworking space should continue to provide an environment where everyone can feel safe, even in a post-pandemic world, via ample hand sanitization, frequent desk and floor cleaning, open areas with ventilation, private conference rooms for tested teams, and outdoor spaces (such as balconies and terraces) for larger groups to collaborate, discuss, and brainstorm while minimizing the risk of transmission. 


What is Coworking Meant to Be? 


What is the core of a coworking space? Most people look to coworking spaces as:


      • Alternative workspaces for individuals and teams alike
      • Places for collaboration and networking
      • Workspaces that allow for a productive work process through quality furnishings, amenities, and infrastructure. 
      • An open and receptive staff and management
      • Places built with a flexible, open plan in mind. 
      • Workspaces designed to cater to multiple types of workers
      • Workspaces with an individual and creative flair
      • Spaces with a shared theme or philosophy at the center of their overall design


The ideal coworking space needs to embody these elements, first and foremost. 


Who is Coworking for? 


Coworking spaces can cater to specific types of people – creatives, tech experts, executives, entrepreneurs, writers, designers, women, men – or they can cater to multiple groups, or have no specific target. 


A coworking space’s target audience reflects in how it’s designed and built. 


If there is no specific target, then the philosophy behind a coworking space might have its origins in what the owner prioritizes in a workplace – be it in calming aesthetics, wacky art, a multitude of plants and greenery, or an emphasis on specific schools of architecture. 


Melding Wellbeing and Productivity


The ideal coworking space understands that the human brain functions best in waves – that there is a flow in which we do our best work, and that we subsequently need downtime. 


Coworking spaces that provide both stimulation and relaxation can help workers be more efficient in their transition from being productive to recuperating, and vice versa. 


Examples include a relaxing outdoor garden, elements of Zen design, nap rooms, colorful and ergonomic (i.e. comfortable) furniture, areas designed for concentrated work and areas designed for social activity, and so on. 


Many people choose to work in coworking spaces because they don’t have the means to do their best work from home, either due to the lack of a suitable workspace, too many distractions, or poor connectivity. Empowering workers to be able to do their best work should be at the heart of any successful coworking space. 


Creative Spaces for Creative Minds


The last thing a coworking space should be is drab. Color and creative design can go a long way towards stimulating us, in a positive way. A coworking space should ideally have a place where people can go seeking a little bit of inspiration or positive energy – as well as a space designed with limited distractions, both in design and environment. 


Access to the Outdoors


Even if it’s just a view of a park or a balcony filled to the brim with greenery, a touch of nature can go a long way towards calming the nerves, improving cognition and productivity, and reducing downtime and stress-related illnesses. 


Good Food and Good Ambience


Snacks are more than just a privilege. We run on good food, and good food is important for a properly working brain.


One of the biggest benefits of a well-stocked coworking space is that it comes with its own crucial amenities, including good quality coffee, coffee alternatives (for those who need a theanine fix instead), and a wide selection of snacks and, optionally, some light, nutritious meals. 


Setting up a coworking space near several good restaurants is a great idea as well – this gives coworking tenants an additional space to occupy whenever they need to take a break from work and want a moment to socialize or network, while fueling up on good food. 


Accommodations for Everyone 


Some people prefer working at a desk. Some people do their best work standing. And some people need a comfortable couch. 


Coworking spaces that offer a variety of seating options can give everyone the chance to find a spot that lets them do their best work – and choose whether to sit alone or in close (but safe) vicinity to others. 


Your Ideal Coworking Space Design


At the end of the day, the ideal coworking space design looks a little different for each and every one of us. Coworking as a concept exists to provide a space that appeals to both teams and freelancers, to managers and workers, to developers, writers, creatives, and executives alike. 


Some coworking spaces skew towards providing the ideal environment for coding. Others are built to appeal to designers and graphics artists. In most cases, you need to visit a few coworking spaces to find the one that best suits your needs, interests, and ideal networking opportunities. 

Business Trends Office Space

How to Start a Virtual Office Business?

How to start a virtual office business? This is an important question to answer as a virtual office provides many benefits and is simply a valuable option. Read more below.


Virtual offices exist to provide a minimum physical space (sometimes with a skeleton crew) for largely virtual companies to benefit from the advantages of a real-life address without necessarily having to occupy that address


Virtual offices are particularly beneficial for startups that otherwise cannot afford to finance, set up, manage, and occupy an entire commercial property on their own, but need a place to receive calls and packages, receive and host meetings with potential clients, and provide a greater sense of legitimacy.


How to Start a Virtual Office Business?


Virtual offices are, despite the name, real physical addresses. However, they are not designed to host a company’s workforce, or act as a workspace. Instead, these offices exist largely on paper, as addresses for other companies to send packages and correspondence, or for clients to call and check out. 


Another distinct benefit for a virtual office is that its address is usually in a commercial space, like a business park or an office building. This provides a business with much more legitimacy than if their own available address was a P.O. box or a garage in a residential area. Some clients and customers make a habit of checking a business’s physical location out on their own, even if only through Google Earth. 


The basic value proposition behind a virtual office is that it’s getting harder and more expensive to manage viable commercial real estate, especially for startups with employees spread thin over an entire region or country, or companies that operate largely remotely.


While having an office of your own has its distinct advantages, there are some benefits that you can spoof through a virtual office. 


Setting up a virtual office of your own doesn’t have to be a significant investment. You can create a virtual office for your business without owning a commercial workspace yourself, through coworking spaces


Benefits of a Virtual Office 


The distinct value proposition provided by a virtual office is that it gives smaller companies and entrepreneurs the advantage over the competition of benefitting from the trappings of a physical space without anywhere near the same overhead. 


When setting up a virtual office business, you can manage the same space for multiple different companies. It is not uncommon for multiple companies to share the same address. 


Some of the greater advantages of utilizing a virtual office for small businesses and entrepreneurs include: 


Having Your Own Mailbox


There are a few advantages to having a mailbox attached to an existing commercial space, and not just a regular P.O. box. These include: 


      • Being able to receive and forward physical mail from FedEx, UPS, and the USPS. PO boxes can only accept mail shipped through the USPS. 
      • Having a real address to mail things can improve your company’s legitimacy in the eyes of your clients. It is also safer. 
      • Having a physical address to ship to that is distinct from your own personal residential space. If you work largely from home, you may want to protect your privacy by separating your professional life from your personal life. This is especially important if your business may one day stand at the receiving end of some controversy. 


If you offer mail forwarding to the client of your virtual office business, then ensuring that their data is kept safe and encrypted and that all mail is processed on the same day it arrives can add an additional critical layer of security and convenience. 


You can utilize a virtual mailbox service to securely process your mail, forward it to an address of your choice confidentially, and continue to benefit from working at home or via a coworking space.  


A Space to Receive Clients


Perhaps the greatest benefit of setting up a virtual office for yourself is having the option of physically receiving clients, and meeting with them face-to-face when the occasion calls for it. 


A coworking space can act as an excellent and professional meeting room when it needs to, and most coworking spaces are designed with private meeting and conference rooms in mind. 


Sometimes, meeting solely over Zoom or Teams isn’t enough to gain a client’s trust. Face-to-face meetings may have been largely off the books during the pandemic, but as inoculation strategies unfold and a potential end to most restrictions is in sight, many businesses are considering how they might safely reintegrate in-person meetings and onboarding processes in safe, ventilated, or open spaces.  


Staff to Receive and Forward Calls


A successful virtual office consists of more than just space. It also requires a human element. This might be a virtual assistant outsourced to another corner of the planet, or a person present at your virtual office of choice, there to receive and host unexpected visits from clients, receive and forward important calls, and act as receptionists for your virtual business. 


In most cases, a single assistant or receptionist is often enough to handle the most basic administrative tasks, filtering through daily correspondence, taking calls, and notifying you whenever your presence might be needed at a physical location. 


To Summarize


      • The first thing you need when starting up a virtual office is the right location. 
      • You will also want a way to receive and process mail. 
      • Consider hiring staff to manage the receiving of calls and correspondence, and the occasional visiting client. 
      • Finally, consider coworking spaces for the benefits they provide as a nominal space for your business, whether it’s for meeting up with clients face-to-face, or facilitating the onboarding process for new hires


Tips for Entrepreneurs


Leverage a virtual space to make your life easier. A virtual office shouldn’t just be a placeholder to grant your business more legitimacy – consider taking full advantage of the benefits of having a coworking space of your own. 


Coworking spaces have provided a safe alternative for those struggling with feelings of isolation during the pandemic, enabling entrepreneurs and satellite teams to work from anywhere, coordinate virtually, and benefit from the amenities of a fully stocked office without the overhead of expanding the headquarters to comply with social distance rules, or buying up new commercial space. 

Office Space

Why Create a Collaborative Workspace for Your Business?

No matter what, a collaborative workspace will always be useful for the growth of any business. To learn more about how to best create one now, read further on.


Flexible spaces, coworking spaces, and collaborative spaces were enjoying a meteoric rise before the onset of the pandemic. Is there a future for these workspace concepts during and after the coronavirus crisis? Are there ways to offset the risks of an office with a revolving crew? And do the benefits outweigh those risks?


In short, a collaborative workspace can and does still exist in a world with COVID-19. But just like any other workspace, collaborative workspaces need to be designed and organized with safety and hygiene measures in place that help protect employees and keep us safe, while benefiting from the agility, flexibility, improved creativity, and increased productivity of a collaborative workspace.


What is a Collaborative Workspace?


Collaborative workspaces are any kind of workspace hosting more than one company. They are usually structured so that each company has its own isolated and private space, but with a large common area where professionals can take breaks together, exchange experiences and information, and forge alliances.


Collaborative workspaces are often highlighted by their amenities as well, which are meant to provide reasons for professionals from different backgrounds to enjoy leisure activities together, or just take communal coffee breaks.


With the onset of the coronavirus pandemic, social or shared spaces can continue to exist, but they need to continue to exist with safety in mind. This can mean outdoor common areas or balconies, better ventilation, greater spaces, more amenities that facilitate virtual collaboration and interaction (such as video game nights), and improved privacy between professionals and companies.


What are the Benefits to a Collaborative Workspace?


The advantages of a collaborative workspace include the financial freedom and flexibility afforded by a simplified short-term lease with a coworking space of flex space, the fact that collaborative workspaces are completely set up and require no additional investment to support a growing startup’s needed tech infrastructure, the access to prime locations that make commuting easier for employees while helping smaller companies gain access to the same spaces used by much larger potential partners in the industry, and much more. Some other benefits include:


  • Easy to scale to the needs and size of a growing startup.
  • Community-oriented management that helps integrate new companies and facilitate cooperation.
  • Specialized private and common workspaces designed to improve productivity, maximize comfort, and inspire.
  • Unique design choices and amenities to help companies find and reflect their own brand and culture on.
  • A workspace style that strengthens the bonds between employees and their company.


Essential Tips to Creating a Collaborative Workspace for Your Business


There is more to creating (or finding) a collaborative workspace than simply opening your doors to multiple commercial tenants. Some of the crucial elements that help build a collaborative workspace are centered around the creativity gains realized through healthy social interaction, and productive networking. Here are a few strong tips to help you create the right environment for collaboration during the pandemic.


1. Build a Collaborative Culture


Collaborative workspaces live and die by the atmosphere they create, and the culture they represent.


Each workspace is made unique by the design and management choices of the coworking staff, and any would-be collaborative space needs to orient itself along the lines of a shared and consistent company culture, one that attracts companies with similar values and aesthetics.


The music choice, the color scheme, the art elements on the walls, the plants chosen for both the interiors and the balconies or garden, the choice in amenities, the aesthetic of the furnishings – each element represents a conscious choice to embody a style or provide potential tenants with a feel for what it’s like to work there.


2. Prioritize Safe Private Spaces


There can be no safe collaborative workspace without frequently sanitized private offices and meeting rooms.


While the common area is where the collaborative spirit resides, it’s in the adjacent rooms and floors that the concentrated work happens, and it’s here where companies need their own spaces to discuss projects internally, securely share files and documentation, and safeguard both themselves and their data from other tenants in the building.

3. Leverage Collaborative Technologies


Collaborative spaces benefitted from the ability to communicate over-the-shoulder, but with the pandemic, some of the old habits will have to continue to be met with safer alternatives, such as sharing files and information through the cloud, organizing collaborative chat groups between cooperating professionals through Slack, keeping track of private company progress through programs like Trello, and so on.


4. Amenities are Important


Perhaps the most important element to enticing social interaction after months of lockdowns and tight quarantines is a large selection of amenities and safe social activities, from a spectrum of snacks and beverages to outdoor exercise installations, communal gardens, nap rooms, and the staff to facilitate and manage said amenities.


Collaboration During the Pandemic


The defining features of a safe collaborative space during the pandemic is one that provides a large common area and plenty of amenities and spaced seats, while still prioritizing separate, well-ventilated spaces for small groups to work together.


The open office took a large hit with the pandemic, but that doesn’t mean that the collaborative workspace model is no longer here to stay. The benefits of collaborative work for a company’s productivity and individual creativity cannot be overstated, and the cons of the open office as a vector for viral transmission can be addressed by preventing overcrowding, implementing frequent cleaning, open ventilation, and strict social distancing and frequent testing at work.


Even as thousands of Americans and millions of global citizens receive their vaccines with every passing day, we aren’t quite in the final sprint of this crisis.


As we continue to observe strict rules to stop and impede the transmission of the virus, we also need to embrace the benefits of in-person collaboration as a force for innovation, and a critical component to attracting and onboarding new talent.




Large spaces, safe distances, and adjunct meeting/planning rooms with frequent cleaning crews and open ventilation are just a few measures through which coworking spaces can continue to offer businesses the ability to benefit from the pros of having a creative commercial space of their own, without the costs and responsibilities.